CALL FOR EXPRESSIONS OF INTEREST RFQ-EpiCFY25-063
SUBJECT OF THE REQUEST : Call for expressions of interest ISSUE DATE : July 16th, 2026 DEADLINE FOR QUESTIONS : July 22nd, 2026 SUBMISSION ADDRESS : Cameroon.Procurement@fhi360.org ; Physical copies can be deposited in FHI 360 offices at Bastos – behind Hotel Azur. Street 1.828 SUBMISSION DEADLINE : July 31st, 2026 EXTENDED DUE DATE : N/A
CONTEXT FHI 360 is a U.S. non-profit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research, and technology, creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more than 60 countries and is based in Cameroon since 2019 with an office in Yaoundé, Bastos Street 1828.
DESCRIPTION FHI 360 Cameroon is looking for suppliers who can provide accommodation or/and venue rental services with a framework contract lasting 12 months renewable.
SECTION 1 : ACCOMMODATION Hotels and furnished residences with one bedroom or two bedrooms in the city of Yaoundé & Douala Conditions : Have 3, 4 or 5 stars Secured parking Security cameras controlling exterior, interior, and parking lot with evacuation plan in case of fire Fire extinguishers A security company for guarding Located at a maximum of 35km from the airport, approximately 30 to 45 minutes Have a car shuttle service Make a proposal for room costs per day for one person based on the standard of the room
SECTION 2 : CONFERENCE HALL RENTAL SERVICE AND CATERING SERVICE IN THE REGIONS OF CAMEROON Conditions : High-quality sound systems and microphones Large display screens or projectors Capacity for 25 to 250 people depending on configuration Internet connectivity Catering services or access to refreshments Clean restrooms Accessibility for mobile and disabled persons Secure area close to the road Reliable reservation system Secure parking with camera and security guard Emergency exit, fire extinguisher, or other safety equipment
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CONTENT OF THE OFFER The offer must include : 1- Administrative file with updated documents and company agreement (certificate of registration, certificate of conformity, bank domiciliation) 2- Technical file with : A one-page letter of introduction specifying the services for which the company is applying Company’s proposal structured with details on services offered and prices charged, including pictures Minimum 03 proof of experience in the chosen sections
NB : For suppliers selected, the costs and conditions approved after negotiation must remain valid for a minimum period of 12 months.
DEADLINE FOR SUBMISSION : JULY 31ST, 2026 Interested service providers are required to send their proposals by email to Cameroon.Procurement@fhi360.org Physical copies can be deposited in FHI 360 offices at Bastos – behind Hotel Azur. Street 1.828
Any questions for clarification can be sent to Cameroon.Procurement@fhi360.org
WITHDRAWAL OF THE CALL FOR EXPRESSIONS OF INTEREST Interested service providers are required to make an express request to the following address : Cameroon.Procurement@fhi360.org
ASSESSMENT The evaluation will be done in 04 steps : Analysis of offers received Inspection of administrative documents Checking cost and experience Site visit
DISCLAIMER FHI 360 can perform a background check on any selected vendor FHI 360 may cancel the solicitation and not award FHI 360 may reject any or all responses received Issuance of the solicitation does not constitute a commitment to award by FHI 360 FHI 360 reserves the right to disqualify any offer based on failure to comply with instructions FHI 360 will not compensate any bidder for responding to the solicitation FHI 360 reserves the right to award based on initial evaluation without further discussion FHI 360 may choose to award only a portion of the solicitation activities or issue multiple awards FHI 360 has the right to issue changes to the RFQ at any time
