Description de l'offre

CALL FOREXPRESSIONSOF INTEREST : Accommodation or/and Venue rental services
RFQ-EpiCFY25-028

Subject of the Request: Call for expressions of interest
Issue date: October 2nd, 2026
Deadline for questions: October 13th, 2026
Submission address: Cameroon.Procurement@fhi360.org ;

P h y s i c a l c o p i e s c a n b e d e p o s i t e d i n
F H I 3 6 0 o f f i c e s a t B a s t o s – b e h i n d
H o t e l A z u r . S t r e e t 1 . 8 2 8

Submission deadline: October 9th, 2026
Extended due date: October 9th
, 2026

CONTEXT
FHI 360 is a U.S. non-profit human development organization dedicated to improving lives in lasting ways
by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition,
environment, economic development, civil society, gender, youth, research, and technology, creating a
unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more
than 60 countries and is based in Cameroon since 2019 with an office in Yaoundé, Bastos Street 1828.
DESCRIPTION
FHI 360 Cameroon islooking for suppliers who can provide accommodation or/and venue
rental services with a framework contract lasting 12 months renewable:
Sections Requested Service Conditions to be met

Section 1

Accommodation
(Hotels and
furnished
residenceswith one
bedroom or 02
bedrooms) in the
city of Yaoundé &
Douala

• Have 3, 4 or 5 stars
• secured parking.
• Security cameras control the exterior, interior, and parking lot
with anevacuation plan in case of fire.
• Fire extinguishers.
• A security company for guarding.
• Located at a maximum of 35km from the airport, approximately
30 to 45 minutes.
• Have a car shuttle service
Make a proposal for room costs per dayfor one person based on the
standard of the room.

Section 2 Conference hall
rental service and
catering service in
the regions of
Cameroon

• High-quality sound systems and microphones for clear sound.
• Large display screens or projectors for presentations, or an
adaptable space
• Capacity for 25 to 250 people depending on the configuration
Conference room style, classroom style, or theater style
• Internet connectivity
• Catering services or access to refreshments if necessary
• Clean restrooms
• Good accessibility for both mobile and disabled persons
• Secure area close to the road
• Reliable reservation system
• Secure Parking, with camera, security guard,...

• emergency exit, fire extinguisher, or any other equipment to
ensure people's safety

CONTENT OF THE OFFER
The offer must include:
1- An administrative file with updated administrative documents and company agreement:
certificate of registration, certificate of conformity, bank domiciliation
2- A technical file with:
- A one-page letter of introduction specifying the services for which the company is
applying
- company's proposal is well structured and easy to understand, with details on the
different types of services offered and prices charged, including pictures
- Minimum 03 proof of experience in the chosen sections
NB: For suppliers selected at the end of the process, the costs and conditions approved after
negociation must remain valid for a minimum period of 12 months.

DEADLINE FOR SUBMISSION
Interested service providers are required to send their proposals by email to the following
address:Cameroon.Procurement@fhi360.org
Physical copies can be deposited in FHI360 offices at Bastos – behind Hotel Azur. Street 1.828
Deadline: October 9th , 2026
Any questions for clarification can be sent to Cameroon.Procurement@fhi360.org
Withdrawal of the call for expressions of interest
Interested service providers are required to make an expressrequest to the following address:
Cameroon.Procurement@fhi360.org

ASSESSMENT
✓ The scores
The evaluation will be done in 04 steps:
✓ Analysis of offers received.
✓ Inspection of administrative documents
✓ Checking cost and experience
✓ Site visit

DISCLAIMER
• FHI 360 can perform a background check on any selected vendor.
• FHI 360 may cancel the solicitation and not award.
• FHI 360 may reject any or all responses received.
• Issuance of the solicitation does not constitute a commitment to award by FHI 360
• FHI 360 reserves the right to disqualify any offer based on the offeror's failure to comply
with thesolicitation instructions.
• FHI 360 will not compensate any bidder for responding to the solicitation.
• FHI 360 reservesthe right to award an award based on the initial evaluation of offers without
furtherdiscussion.
• FHI 360 may choose to award only a portion of the solicitation activities or issue multiple
awards based on the solicitation activities.
• FHI 360 has the right to issue changes to the RFQ at any time.