DHL is looking for a Administrative Assistant

DHL is looking for a Administrative Assistant

Key responsibilities

Administrative & office support

• Maintain organised digital and physical filing systems;

• Process purchase orders (POs) and ensure their timely approval;

• Assist in preparing reports, minutes and meeting materials.

Communication & coordination

• Serve as a primary point of contact for internal and external stakeholders;

• Coordinate travel arrangements, including flights, hotels, visa requests and itineraries;

• Support visitor management and reception duties when required;

• Support various departments and provide assistance when needed.

Data & document management

• Update and manage databases, records and lists;

• Ensure confidentiality and the proper handling of sensitive information;

• Track and follow up on pending actions, deadlines and deliverables.

Operational support

• Manage office supplies, equipment and service requests;

• Assist with logistics for meetings, workshops and company events;

• Prepare purchase requests, expense claims and basic budget tracking.

Support to teams & management

• Assist managers with administrative tasks and project coordination;

• Facilitate communication between departments;

• Provide support with HR-related administrative tasks, such as attendance and onboarding coordination, when applicable.

Required qualifications

Education & experience

• Bachelor’s degree or equivalent professional training;

• 2 to 4 years of experience in administrative or office support roles.

Skills & competencies

• Excellent organisational and time-management skills;

• Strong written and verbal communication skills;

• Proficiency in Microsoft 365, including Outlook, Excel, Word, PowerPoint and Teams;

• Ability to handle multiple tasks and prioritise effectively;

• High level of professionalism, discretion and confidentiality;

• Attention to detail and strong problem-solving abilities.

Personal attributes

• Proactive and resourceful;

• Customer-service oriented and collaborative;

• Adaptable in a fast-paced environment;

• Reliable and able to work independently with minimal supervision.

If you believe you are the right candidate, do not hesitate to apply here:
https://careers.dhl.com/amer/en/job/DPDHGLOBALAV381608ENAMEREXTERNAL/Administrative-Assistant-Maternity-Leave-replacement