Description de l'offre
Détails de l'annonce Poste proposé : Administrative Officer Working directly under the direction of the Country Manager and in close cooperation with Regional Finance officer: Office management: Maintain regular sensible inventory & ordering of consumables such as but not limited to: stationery, cleaning products, etc. Courier management: Be the main POC in cooperation with central Courier team, and reconcile monthly volumes by location, client and destination and check them with courier invoices. Keeping tracking and record for all courier/postage for Zone, Country and OPS management Print and scan all documents to be signed by management. Arranging logistics and booking conference rooms for both internal and external events and meetings. Assist Ops team in conducting and keeping record of fixed assets, including reception and tagging. Participate in annual fixed assets physical inventory under VAC Manager supervision Support regional and corporate Finance as well as local accountant for reconciliation and scrapping. Procurement management: Be the main POC for Procurement process in cooperation with local TLScontact entity & Corp Procurement, to ensure good communication and relationship with suppliers and vendors Support Ops in collecting quotes for day-to-day operations as well as business bids or investment projects. Maintain purchasing process TP Flow: PR raising, evidence attachment, PO issuing, GRN raising, Invoice loading, invoice matching, analytical data input, Payment liaison with finance. Keep auditable records of: POs placed, Goods received evidence, Invoices received and matched & passed for payment (respecting payment deadlines) Monitoring progress for approvals in TP Flow, to ensure timely validation, in line with payment due date. Track invoices due for payment and once approved, submit them to Finance officer for payment. Coordinate communication with Finance officer for invoice sharing with local accountant and TLS shared service centre (SSC). Legal and contract management: Maintain register of existing and new company contracts related to …